Understanding the Sample Letter Of Resolution Letter

[Your Company Letterhead]
[Date]
[Employee Name]
[Employee Address]

Subject: Letter of Resolution Regarding Performance

Dear [Employee Name],

This letter confirms the resolution of the performance concerns discussed during our meeting on [Date]. We discussed your performance in regards to [Specific area of concern, e.g., meeting deadlines, quality of work, customer service].

After a thorough review and discussion, the following actions have been agreed upon to address these concerns:

• [Action 1, e.g., Provide additional training on project management.]
• [Action 2, e.g., Regular check-ins with your supervisor on a weekly basis.]
• [Action 3, e.g., Complete a specific project by [date].]

Your supervisor, [Supervisor’s Name], will be responsible for overseeing these actions. We are committed to supporting your development and are confident that these steps will help you improve your performance. Your progress will be reviewed on [Date] and [Date].

Please sign below to acknowledge your understanding and agreement to these terms.

Sincerely,
[Your Name]
[Your Title]

Acknowledged by:
_________________________
Employee Signature
Date: _____________

[Your Company Letterhead]
[Date]
[Employee Names, e.g., John Smith, Jane Doe]
[Addresses, if separate letters are sent]

Subject: Resolution Regarding Workplace Conflict

Dear [Employee Names],

This letter outlines the agreed-upon resolution to the conflict discussed between you on [Date]. The issue concerned [Briefly describe the conflict].

Following a discussion and mediation, the following actions have been agreed to:

1. [Action 1, e.g., Both parties will refrain from discussing the issue in the workplace.]
2. [Action 2, e.g., John Smith will apologize to Jane Doe for [Specific action].]
3. [Action 3, e.g., Jane Doe will commit to [Positive behavior, e.g., communicating more effectively with John].]

We expect that both of you will abide by these terms. This resolution aims to restore a productive work environment.

Please sign below to acknowledge your understanding and agreement.

Sincerely,
[Your Name]
[Your Title]

Acknowledged by:
_________________________
Employee Signature (John Smith)
Date: _____________
_________________________
Employee Signature (Jane Doe)
Date: _____________

[Your Company Letterhead]
[Date]
[Employee Name]
[Employee Address]

Subject: Resolution Regarding Policy Violation

Dear [Employee Name],

This letter confirms the resolution regarding the violation of company policy [Specific policy violated, e.g., social media policy, attendance policy] on [Date]. The violation involved [Brief description of the violation].

After a review of the incident, the following actions have been agreed upon:

• [Action 1, e.g., Verbal warning recorded in your personnel file.]
• [Action 2, e.g., Required to attend a training session on [Policy topic] by [Date].]
• [Action 3, e.g., Future violations of this policy may result in further disciplinary action up to and including termination.]

We expect that you will adhere to all company policies in the future. This resolution is designed to help you understand the importance of complying with company regulations.

Please sign below to acknowledge your understanding and agreement.

Sincerely,
[Your Name]
[Your Title]

Acknowledged by:
_________________________
Employee Signature
Date: _____________

[Your Company Letterhead]
[Date]
[Employee Name]
[Employee Address]

Subject: Letter of Resolution – Disciplinary Action

Dear [Employee Name],

This letter serves as a formal record of the disciplinary action taken against you. This action is in response to [Briefly describe the reason for the disciplinary action, e.g., repeated tardiness, insubordination]. The incidents occurred on [Dates of incidents].

As a result of these incidents, the following disciplinary action has been decided:

• [Action 1, e.g., Written warning placed in your personnel file.]
• [Action 2, e.g., Suspension without pay for [Number] days, starting [Date].]
• [Action 3, e.g., Required to meet with your supervisor weekly for a period of [Duration] to discuss progress.]

We expect that you will demonstrate a commitment to improving your behavior. Further violations may lead to more severe consequences.

Please sign below to acknowledge your understanding and agreement to these terms.

Sincerely,
[Your Name]
[Your Title]

Acknowledged by:
_________________________
Employee Signature
Date: _____________

[Your Company Letterhead]
[Date]
[Employee Name]
[Employee Address]

Subject: Resolution of Grievance

Dear [Employee Name],

This letter confirms the resolution reached regarding the grievance you filed on [Date]. Your grievance concerned [Briefly describe the nature of the grievance].

After a thorough review of the grievance, the following resolution has been agreed upon:

1. [Action 1, e.g., [Company name] will [action, e.g., reimburse expenses].]
2. [Action 2, e.g., [Company name] will review the policy on [Policy area] and make revisions by [Date].]
3. [Action 3, e.g., [Your Name or the company] will [action, e.g., provide clarification on procedures].]

We believe this resolution fairly addresses your concerns. This closes out the grievance.

Please sign below to acknowledge your understanding and agreement to the terms.

Sincerely,
[Your Name]
[Your Title]

Acknowledged by:
_________________________
Employee Signature
Date: _____________

[Your Company Letterhead]
[Date]
[Employee Names, e.g., Complainant Name, Respondent Name]
[Addresses, if separate letters are sent]

Subject: Resolution Regarding Harassment Complaint

Dear [Employee Names],

This letter outlines the resolution reached regarding the harassment complaint filed by [Complainant Name] against [Respondent Name] on [Date]. The complaint involved [Briefly describe the nature of the harassment].

Following a thorough investigation and discussion, the following actions have been agreed upon:

• [Action 1, e.g., [Respondent Name] will undergo mandatory training on workplace harassment prevention.]
• [Action 2, e.g., [Respondent Name] will not interact with [Complainant Name] except for work-related communication.]
• [Action 3, e.g., [Complainant Name] and [Respondent Name] will be working on different projects.]

We are committed to ensuring a safe work environment. We have taken these steps to eliminate further issues.

Please sign below to acknowledge your understanding and agreement.

Sincerely,
[Your Name]
[Your Title]

Acknowledged by:
_________________________
Employee Signature (Complainant Name)
Date: _____________
_________________________
Employee Signature (Respondent Name)
Date: _____________