So, you’ve realized you need to add something to an email or document you’ve already sent? Maybe you forgot a crucial detail, made a mistake, or there’s been a change. No worries! This guide is all about How To Write An Addendum Email, ensuring your corrections or additions are clear, professional, and keep everyone on the same page. Think of an addendum as a supplement or a "P.S." that comes after the original.
Understanding the Purpose of an Addendum
An addendum’s main goal is to clarify, correct, or expand upon information provided in a previous communication. It’s like a follow-up that helps keep everyone informed. Before you start, it’s crucial to understand why you need an addendum. This will shape the content and tone of your message.
Here’s a breakdown of what an addendum can do:
- Correct Errors: Fix typos, factual mistakes, or incorrect dates.
- Provide Missing Information: Add details you forgot to include originally.
- Announce Changes: Notify recipients of updates to plans, deadlines, or terms.
- Offer Clarification: Explain any ambiguities or misunderstandings.
Making sure everyone understands the most current information is vital in various settings. Failing to do so can lead to confusion, misunderstandings, and even legal issues. This makes knowing how to write an addendum email properly, especially in professional contexts, a key skill. It also help to maintain your credibility and professionalism.
Email Examples: Mastering the Addendum Format
Addendum for Correcting a Typo in a Job Offer
Subject: Addendum to Job Offer – [Your Name] – [Job Title]
Dear [Candidate Name],
Please consider this email an addendum to the job offer you received on [Date]. We’ve identified a minor typo in the original document.
Specifically, in section [Section of the Offer], the salary was incorrectly listed as “$[Incorrect Salary]”. The correct annual salary is “$[Correct Salary]”.
We sincerely apologize for any confusion this may have caused. The terms and conditions in all other sections of the offer remain unchanged.
Please confirm your acceptance of the offer, including the updated salary, by replying to this email by [Date].
Sincerely,
[Your Name]
[Your Title]
Addendum for Adding a Missing Benefit to a Contract
Subject: Addendum to Contract – [Client Name] – [Project Name]
Dear [Client Name],
This email serves as an addendum to the contract we signed on [Date] for the [Project Name] project.
We realized that we inadvertently omitted a key benefit from the original document. The following point is added to section [Relevant Section] of the contract:
“[New Benefit Description]”
This addition does not affect any other aspect of the contract.
Please let me know if you have any questions. If you agree with this addendum, please reply to this email confirming your consent. Your written consent will serve as confirmation of acceptance.
Thank you,
[Your Name]
[Your Title]
Addendum for Announcing a Change in Meeting Time
Subject: Addendum: Change of Meeting Time – [Project Name] – [Date]
Hi Team,
Please note this email as an addendum to the previous meeting invitation for the [Project Name] project scheduled on [Date].
Due to [brief reason for the change], we’ve adjusted the meeting time. The new time is [New Time] instead of the original [Original Time]. The meeting will still take place at [Location/Platform].
Please update your calendars accordingly.
We apologize for any inconvenience.
Best,
[Your Name]
Addendum for Providing Additional Information About a Training
Subject: Addendum: Information for Training – [Training Name] – [Date]
Hi everyone,
This is an addendum to the previous email about the [Training Name] training scheduled for [Date].
I forgot to include some important details:
- Please bring [required items].
- Lunch will be provided.
- The training will take place in [Room Number/Location].
Please ensure you review these new details.
If you have questions, please don’t hesitate to ask.
Thanks,
[Your Name]
Addendum for Revising a Deadline in a Project
Subject: Addendum to Project Timeline – [Project Name]
Dear Team,
This serves as an addendum to the project timeline sent on [Date].
Due to [reason for deadline change], we have adjusted the deadline for [Task] to [New Deadline]. The original deadline was [Original Deadline].
Please update your schedules to reflect this change.
We appreciate your flexibility and understanding.
Regards,
[Your Name]
Addendum for Clarifying a Policy
Subject: Addendum: Clarification of Company Policy – [Policy Name]
To All Employees,
This email serves as an addendum to the [Policy Name] policy, which was distributed on [Date].
To clarify [specific point of clarification], the policy is updated to state: [Clarified Policy Statement].
Please take the time to review the updated policy and reach out to [Contact Person/Department] with any questions.
Thank you,
[Your Name]
[Your Title]
Now you’re equipped with the knowledge and examples to confidently write effective addendum emails. Always keep it clear, concise, and professional. Remember, the goal is to inform and ensure everyone has the most accurate information. By following these guidelines, you’ll be able to handle any situation that needs a follow-up addendum.