Planning a farewell lunch for a departing colleague is a thoughtful way to show appreciation and celebrate their contributions. Knowing how to properly craft a “Farewell Lunch Invitation Email Sample” can make all the difference. This guide will walk you through everything you need to know to create a memorable invitation, from the basics to specific examples for different situations.
Why a Well-Crafted Farewell Lunch Invitation Matters
A well-written farewell lunch invitation does more than just inform people about the event. It sets the tone, expresses genuine appreciation, and ensures everyone has the necessary details.
- Showing Respect: It demonstrates that the team values the departing employee.
- Boosting Morale: It positively impacts team spirit and workplace culture.
- Ensuring Attendance: Clear and concise information increases the likelihood of a good turnout.
A thoughtfully constructed email invitation is crucial for making the farewell lunch a success and giving your colleague a proper send-off. Using a standard format makes it easier to create and send these invitations, too.
- Clear Subject Line: Make sure the subject line is easy to understand and immediately indicates the purpose of the email.
- Personalization: Include the recipient’s name and a personal message where appropriate.
- Proper Formatting: Use formatting to make the email easy to read (e.g., bullet points, clear sections).
Farewell Lunch Invitation Email for a Team Member
Subject: Farewell Lunch Invitation for [Employee Name]
Hi Team,
We’re sad to say goodbye to [Employee Name], who will be leaving us on [Departure Date]. We’d like to celebrate their time with us and wish them the best in their future endeavors.
We’re hosting a farewell lunch on:
- Date: [Date of Lunch]
- Time: [Time of Lunch]
- Location: [Restaurant Name and Address]
Please RSVP to [RSVP Email Address or Contact Person] by [RSVP Deadline] so we can get a headcount.
We hope to see you there to show [Employee Name] how much we appreciate their contributions.
Best regards,
[Your Name/Department]
Farewell Lunch Invitation Email to a Senior Employee or Manager
Subject: Farewell Lunch for [Manager Name]
Dear Colleagues,
As many of you know, [Manager Name] will be departing from [Company Name] on [Departure Date]. We would like to honor [him/her/them] with a farewell lunch to express our gratitude for [his/her/their] leadership and dedication over the years.
We invite you to join us:
- Date: [Date of Lunch]
- Time: [Time of Lunch]
- Location: [Restaurant Name and Address]
- RSVP by: [RSVP Deadline] to [RSVP Email Address or Contact Person]
This is a great opportunity to thank [Manager Name] for their contributions and wish [him/her/them] well in their future endeavors. We encourage you to attend!
Sincerely,
[Your Name/Department]
Farewell Lunch Invitation Email for a Remote Employee
Subject: Farewell Lunch Invitation for [Employee Name] – Connecting Remotely!
Hi Everyone,
Let’s give a big send-off to [Employee Name] as they move on from our team on [Departure Date]! Since [Employee Name] works remotely, we are planning a virtual farewell lunch to include everyone.
Join us online:
- Date: [Date of Lunch]
- Time: [Time of Lunch] ([Time Zone])
- Platform: [Zoom, Google Meet, etc. and Link]
We’ll share stories, memories, and well wishes. Please RSVP to [RSVP Email Address or Contact Person] by [RSVP Deadline] so we can get a headcount and ensure the virtual meeting runs smoothly.
Let’s show [Employee Name] our appreciation!
Best,
[Your Name/Department]
Farewell Lunch Invitation Email with a Gift Collection Request
Subject: Farewell Lunch & Gift for [Employee Name]
Hi Team,
We’re saying goodbye to [Employee Name] on [Departure Date]. We’re planning a farewell lunch to celebrate their contributions and wish them well.
We’ll have lunch:
- Date: [Date of Lunch]
- Time: [Time of Lunch]
- Location: [Restaurant Name and Address]
In addition to the lunch, we’re collecting contributions for a farewell gift. If you’d like to contribute, please send your contribution to [Contact Person] by [Date].
RSVP to [RSVP Email Address or Contact Person] by [RSVP Deadline] if you’d like to join us for the lunch.
Let’s make this a memorable send-off!
Thanks,
[Your Name/Department]
Farewell Lunch Invitation Email Requesting Stories and Memories
Subject: Farewell Lunch for [Employee Name] – Share Your Memories!
Hello Everyone,
We’re gathering to celebrate [Employee Name] and their time with us, as they depart on [Departure Date]. We’re hosting a farewell lunch and would love for you to join us.
The lunch will be held:
- Date: [Date of Lunch]
- Time: [Time of Lunch]
- Location: [Restaurant Name and Address]
We’d love for you to bring your favorite stories or memories of working with [Employee Name] to share during the lunch. Please also RSVP to [RSVP Email Address or Contact Person] by [RSVP Deadline].
Let’s make this a fun and memorable send-off!
Best regards,
[Your Name/Department]
Farewell Lunch Invitation Email Including Dietary Restrictions Information
Subject: Farewell Lunch for [Employee Name] – Dietary Information Needed
Hi Team,
We’re throwing a farewell lunch for [Employee Name] on [Departure Date]. We’d like to give [him/her/them] a great send-off.
The lunch is planned for:
- Date: [Date of Lunch]
- Time: [Time of Lunch]
- Location: [Restaurant Name and Address]
When you RSVP to [RSVP Email Address or Contact Person] by [RSVP Deadline], please let us know if you have any dietary restrictions or allergies so we can make sure there are options for everyone.
See you there!
Thanks,
[Your Name/Department]
Farewell Lunch Invitation Email When the Employee is Retiring
Subject: Celebrating [Employee Name]’s Retirement!
Dear Colleagues,
Let’s celebrate the well-deserved retirement of [Employee Name] on [Departure Date]! We want to mark this special occasion with a farewell lunch.
We’ll be holding a lunch:
- Date: [Date of Lunch]
- Time: [Time of Lunch]
- Location: [Restaurant Name and Address]
- RSVP to: [RSVP Email Address or Contact Person] by [RSVP Deadline]
Let’s wish [Employee Name] all the best in this new chapter!
Warmly,
[Your Name/Department]
Finally, remember that tailoring the “Farewell Lunch Invitation Email Sample” to your company culture and the specific employee’s role can make the invitation even more impactful. Make sure you always proofread your email before sending it to check for any errors or typos. By following these guidelines and using the examples provided, you can create a thoughtful and memorable farewell lunch invitation that shows your departing colleague how much they are valued.